City of London School will use all reasonable endeavours to ensure that your privacy is protected.
When you request information from the School, we will require some personal information about you - including your name, address, email address, telephone number and service selections. This information allows the School to fulfil your request and keep you informed. Where payments are made to the School, details of payment card numbers and expiry dates et cetera will go through a secure server operated by the School's Payment Service Provider and to which the School does not have access.
The School would like to use your information for the purpose of providing you with material in areas of the School which it is believed may be of interest to you and for related purposes.
If at any time you wish to stop receiving material from the School then please contact us and we shall remove your details from our database.
The personal data collected by the School will be evaluated periodically to determine whether it should continue to hold such data. Subject to any legal retention requirements, eg VAT regulations, require appropriate financial records to be retained for six years, you may notify the School if you do not wish data to be continually held by us. Under the Data Protection Act 1998, you may also request details of your Personal Data held by the City of London Corporation. City of London School (CLS) data protection policy sets out the way in which it processes personal information of pupils and parents. Personal information is obtained directly from pupils and parents, as well as from other sources, such as previous schools.
CLS processes this personal information to:
- Support pupil learning
- Monitor and report on pupil progress
- Provide appropriate pastoral care
The personal information held by CLS includes contact details, entrance exam results, attendance information, special educational needs records and relevant medical information.
CLS takes the confidentiality of personal information seriously. Please contact us if you have any questions or comments.
We will not share personal information with third parties without consent, unless the law and our policies allow us to.
CLS has a Pupil and Parent Data Protection Policy, a copy of which can be obtained by contacting the school. If, at any time, a user wants to verify, update or amend their personal information, they may email their request to the IT Data Manager.
CLS Social Media Policy
Acceptable use policy
City of London School (CLS) and indeed the City of London Corporation has a number of social media outlets, on which we invite the public to follow us. Most online communities have their own rules and guidelines, which we will always follow. We reserve the right to remove any contributions that break the rules or guidelines of the relevant community, or any of the following:
- Be civil, tasteful and relevant.
- Do not post messages that are unlawful, libellous, harassing, defamatory, abusive, threatening, harmful, obscene, profane, sexually oriented or racially offensive.
- Do not swear.
- Do not post content copied from elsewhere, for which you do not own the copyright.
- Do not post the same message, or very similar messages, more than once (also called "spamming").
- Do not publicise your, or anyone else's, personal information, such as contact details.
- Do not advertise products or services.
- Do not impersonate someone else.
Please take care not to make defamatory statements. In law this means a statement that lowers the reputation of a person or organisation in the eyes of a reasonable person. By publishing such a statement we can both get into serious trouble. We will therefore take down any statement that could be deemed to be defamatory.
CLS and the City of London Corporation must be politically neutral in its communications. Therefore, please do not use any of our pages to promote party political messages or other content. We will remove any comments that, in its view, may compromise its obligation to maintain political neutrality.
Our approach to connections on social media
The School and City of London Corporation may choose to 'follow', 'like' or otherwise establish connections with other organisations and individuals using social media. This is so that we can maintain contact with what other social media users are saying and, where appropriate, share their content. Sometimes we also need to establish a connection so that we can engage with users, eg via direct messages or posting. This is an emerging area of communications and as such we will review and amend its practice continuously.
Niether the School nor the City of London Corporation implicitly or explicitly endorse any individual or organisation merely by virtue of creating a social media connection, regardless of the terms used by social media providers such as 'follow' or 'like'. Indeed, we will maintain social media connections with organisations that are critical of it and/or have opposing views. Nor do we hold any responsibility for the content of such profiles.
Once connected, the City Corporation will not remove a profile from its network unless there is some over-riding reason to do so, eg because it poses a significant and material risk to our reputation and credibility, or a significant and material breach of our obligations to maintain political neutrality. It is not possible to be prescriptive on what would pose such a threat and each case will need to be consider on its own merits.
Contacting us via social media
Our responses to replies, comments and direct messages depend on the individual service. Even if we do not reply, we are listening and will act on or pass on your comments as appropriate. Our social media accounts are not currently monitored twenty-four hours a day, seven days a week. It is also easy to miss posts in busy social media traffic. If your query is serious, urgent, or involves personal details, you may also like to contact the School directly. Please note that unless stated otherwise the views/comments given on any of our social media sites may not necessarily reflect the views of the School or City of London Corporation. Our social media platforms are not intended to be used by the media or politicians to contact us
We adhere to the Data Protection Act 1998
City of London School uses all reasonable endeavours to comply with the Data Protection Act 1998 and the following principles:
- Personal data should be processed fairly and lawfully This means that individuals should not be deceived or misled into supplying information.
- Data should only be obtained for a specified purpose and should not be used for any other purpose.
- Personal data should be adequate relevant and not excessive in relation to its purpose.
- Personal data should be accurate and up to date where necessary.
- Personal data should not be kept longer than is needed for its intended purpose.
- Personal data should be processed in accordance with the rights of the individual which the information concerns.
- Appropriate measures should be taken against unlawful processing or destruction of records. Computer systems should have back up facilities and security provisions.
- Personal data should not be transferred outside the European Economic Area (the EU states plus Lichtenstein, Iceland and Norway). See the City of London's " Access to Information Page" which provides Users with guidance about their rights of access to information under the Freedom of Information Act 2000 and Data Protection Act 1998.
For more information on the Data Protection Act 1998 , you can call (UK) 01625 545 700.
A cookie is a small file which stores information that a website puts on your hard disk so that it can remember something about you at a later time.
Typically, a cookie records your preferences when using a particular site.
View the City of London Corporation's guide to cookies here.
City of London Corporation Legal Statement
The School is part of the City of London Corporation.
The City of London Corporation Privacy Statement for its website, www.cityoflondon.gov.uk and Legal Notices are as follows and should be applied, where appropriate and in similar capacity to the City of London School and its website, www.cityoflondonschool.org.uk:
The City of London Corporation Legal Statement can be downloaded here.